Activity 6: Management Systems
Over the last 5 years, the University has significantly upgraded the core administrative systems of the campus- HR, Payroll, Finance, Student information systems. These systems have helped us provide better services through online enrollment applications, online registration, better communications, enhanced reporting and other features. However, much of the potential within these systems has yet to be realized for improving the funds and administrative management at the University. Over the next 2 year cycle, we will focus on upgrading and integrating systems to enhance financial management and institutional effectiveness, and provide better end-user services through web based systems for procurement, personnel actions, budgeting, payroll and other important administrative workflows. We will be enhancing our budgeting and financial planning processes to improve projections and monitoring of budgets, and to better support management decision making.
To accomplish this task we will hire a Finance Budget Manager to lead budget planning and reporting activities, and who will be the Finance Project manager on Systems projects. This individual will work on the University budget process and establish reporting systems, and assist the CFO in developing the five-year financial business plan and strategic plan. Additionally, this individual will be the finance systems project manager for systems enhancement projects. This will include the implementation of improvements in Finance reporting, implementation of a new paperless workflow system and other process improvement projects.
We will also hire a programmer/analyst to handle the technical implementations, programming and integration necessary for the new workflows and systems. The programmer will focus on web based workflow and reporting technologies based on SharePoint and the Business Portal technology that is already part of our core administrative systems. The activity will also upgrade hardware and software necessary to meet the technical requirements of new systems, including database systems, web servers, and Quality of Service assurance systems.
Finally, we will be enhancing the security of our systems against both human threats and natural disasters. Providing for regular security assessment and remediation will ward off attempts to compromise financial and student data. We will be utilizing a consultant to provide continual security vulnerability monitoring and remediate the discoveries. Additionally, for our infrastructure to be recoverable in case of emergency, we will be developing a disaster recovery plan and begin the process of establishing a backup/recovery site in a safe location.
Chief Budget and Planning Officer
Director, Information Systems